Policies

Policies

EVA Online Policy Manual

Equity at EVA

The Evergreen Virtual Academy is committed to ensuring all students have every opportunity to reach their full potential through equitable practices. Equity at EVA means creating a culture where all students are successful, so that students can achieve post K-12 success regardless of their background.

How We Practice Equity

We strive to:
  • Embrace our students’ diversity
  • Care deeply about supporting all students and families
  • Teach our students daily to appreciate and respect differences
  • Listen to all perspectives
  • Engage in inclusive practices both inside and outside the classroom
  For more information, reach out to Jamie Stiles, Executive Director/Civil Rights Coordinator/Title IX Coordinator at jstiles@evergreenvirtual.org or 503.250.4812

A Community of Inclusion

Student Rights

All students are entitled to a high quality educational experience, free from discrimination or harassment based on perceived race, color, religion, gender identity, sexual orientation, disability or national origin.

Employee Rights

All employees are entitled to work in an environment that is free from discrimination or harassment based on perceived race, color, religion, gender identity, sexual orientation, disability or national origin.

Visitor Rights

All visitors are entitled to participate in an environment that is free from discrimination or harassment based on perceived race, color, religion, gender identity, sexual orientation, disability or national origin.

Racial Equity at EVA

Holding racial equity with special consideration is crucial in our school. To understand fully what racial equity means for our school, here’s how we’re ensuring that each and every student can reach their full potential. We are committed to:
  • Implementing programs to enroll all students and regularly engage families, especially those who have not had access or have not been attending;
  • Strengthening high-quality, culturally-sustaining and revitalizing instruction, leadership, and pathways to graduation and post-secondary transitions;
  • Creating access to well-rounded education by centering student learning that builds on strengths, addresses needs, provides active engagement, and is culturally responsive and developmentally appropriate;
  • Providing mental, social, & emotional health supports for students and staff with culturally responsive trauma-informed care, social emotional learning (SEL), racial equity and anti-racist approaches, and a strengths-focused multi-tiered system of support;
  • Safeguarding student opportunity in recognition of the disproportionate and severe impact of the pandemic and our response on students and families; and
  • Serving students in transition from one program to another (kindergarten, 6th, & 9th grades) so they feel a sense of support and belonging in order to overcome any fear and isolation.

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Frequently Asked Questions

The school uses the practices found in Culturally Responsive Teaching, not to be confused with Critical Race Theory. Culturally Responsive Teaching is an approach that makes sure educators affirm students’ cultural, linguistic, and racial backgrounds in order to ensure access to high levels of intellectual and social-emotional learning.

For more information, read our statement on CTR »

We have received questions from the community about our school’s anti-racism curriculum and whether Critical Race Theory is part of our curriculum. Critical Race Theory is the idea that racism isn’t only the product of an individual’s bias or prejudice but is actually embedded in systems, policies, and institutions, whether that be business, politics, healthcare, housing, or even schools.

Critical Race Theory is not a curriculum at the Evergreen Virtual Academy. However, it can be a lens that our School Board, staff, or students may apply when discussing issues around race and racism.


Read our full statement on CRT here »
EVA prohibits the use or display of any symbols of hate on school grounds or in any school-sponsored program, service, school or activity that is funded in whole or in part by monies appropriated by the Oregon Legislative Assembly, except where used in teaching curriculum that is aligned to the Oregon State Standards. We define “symbol of hate” as a symbol, image, or object that expresses animus on the basis of race, color, religion, gender identity, sexual orientation, disability or national origin including, the noose, swastika, or confederate flag and whose display:
  1. Is reasonably likely to cause a substantial disruption of or material interference with school activities; or
  2. Is reasonably likely to interfere with the rights of students by denying them full access to the services, activities, and opportunities offered by a school.

    3. For more information, read our full policy »
EVA uses administrative regulation ACB-AR – Bias Incident Complaint Procedure to process reports or complaints of bias incidents.

A “bias incident” means a person’s hostile expression of animus toward another person, relating to the other person’s perceived race, color, religion, gender identity, sexual orientation, disability or national origin, of which criminal investigation or prosecution is impossible or inappropriate. Bias incidents may include derogatory language or behavior directed at or about any of the preceding demographic groups.

For more information, read our full policy »

Child Find Policy

We’re committed to helping students with special needs access the resources they need to learn, grow, and thrive.

District Procedures

As a public charter school within the North Bend School District (NBSD), Evergreen Virtual Academy abides by NBSD’s child identification procedures.
North Bend School District uses an ongoing system to locate, identify and evaluate all children birth to 21 residing in the district, including children with disabilities who are homeless, wards of the state and children attending private schools, suspected of being eligible for special education unless these children are no longer entitled to a free appropriate public education under OAR 581-015-0600 to -0602. This ongoing system includes:

  1. Public awareness activities (e.g., local media resources including television, radio or newspaper; direct contact activities in the community, including presentations at community meetings, business group meetings and other meetings; outreach to those who may not understand English or who may live in rural or isolated areas);
  2. Before any major child find activity, the district will publish notice in newspapers or other media, or both, informing parents that confidentiality requirements apply to these activities. Circulation for this notice must be adequate to inform parents within the district;
  3. A system in each school, public charter school and public alternative school in the district to ensure that:
    1. District staff are knowledgeable of the characteristics of disabilities and appropriate referral of students suspected of having disabilities; and
    2. Special education referrals from parents, teachers and others, including state agencies, are directed to appropriate special education staff.
  4. The district provides information on special education services in the district and the district’s special education referral process to facilities located in the district, including private schools, day care centers, homeless shelters, group homes, county jails, hospitals and other facilities that serve children birth to 21 years old;
  5. The district provides information on special education services, and how to make a referral, to any migrant education programs operating in the district.


The Evergreen Virtual Academy is responsible to locate, evaluate and serve children with special education needs. If you know any child who may need special education or if you have questions as to what services can be provided, please contact the Evergreen Virtual Academy office at (541) 751- 8060.

Healthy and Safe Schools

Healthy and Safe Schools Plan Introduction

In 2017, the Oregon State Legislature passed SB 1062, which requires that, every school district, education service district, and public charter school develop a Healthy and Safe Schools Plan (HASS Plan). Each organization’s HASS Plan has specific requirements that must be included for the HASS Plan to comply with state law. Additionally, each school district, education service district, and public charter school is required to certify annually that the organization continues to comply with the requirements of the HASS Plan by filing an Annual Statement. The following plan was developed to meet these requirements.
Read or Download EVA’s Healthy & Safe Schools Plan
Read or Download EVA’s 2023-24 School-level Communicable Disease Management Plans
Read or Download Suicide Response Policy & Plan

Non-Discrimination Notice

Title IX, Section 504, Title VI, & Title VII

EVERGREEN VIRTUAL ACADEMY PUBLIC NOTICE OF SECTION 504, TITLE VI, TITLE VII AND TITLE IX DISCRIMINATION AND SEXUAL HARASSMENT POLICIES AND GRIEVANCE PROCEDURE Evergreen Virtual Academy does not discriminate on the basis of race, religion, color, national origin, disability, marital status, sex, sexual orientation, gender identity or age in providing education or access to benefits of education services, activities and programs in accordance with Title VI, Title VII, Title IX and other civil rights or discrimination issues; Section 504 of the Rehabilitation Act of 1973, as amended; the Americans with Disabilities Act; and the Americans with Disabilities Act Amendments Act of 2008. As a public charter school, Evergreen Virtual Academy may not limit student admission based on race, religion, sex, sexual orientation, gender identity, ethnicity, national origin, disability, the terms of an individual’s educational program, income level, proficiency in the English language or athletic ability, but may limit admission within a given age group or grade level. Grievance procedures are available to interested persons and inquiries regarding non-discrimination policies may be directed below:

Title IX Coordinator (Sexual Discrimination)

Jamie Stiles 400 Virginia Avenue, Suite 214 Title IX Email: jstiles@evergreenvirtual.org Phone: 503-250-4812

Section 504 Coordinator (Handicap Discrimination)

504 Coordinator: Kimberly DeGifis 400 Virginia Avenue, Suite 214 North Bend, OR 97459 Email: kdegifis@evergreenvirtual.org Phone: 458-710-0318

SECTION 504 OF THE REHABILITATION ACT

Evergreen Virtual Academy does not discriminate on the basis of handicap condition in admission or access to its programs and activities. No person shall be denied employment because of any physical, mental or medical impairment, which is related to the person’s ability to engage in the activities involved in the job for which application has been made.

TITLE VI (SECTION 601) OF THE CIVIL RIGHTS ACT OF 1964

As required by Title VI of the Civil Rights Act of 1964, Evergreen Virtual Academy does not discriminate on the basis of sex, race, color or national origin.

TITLE VII OF THE CIVIL RIGHTS ACT OF 1964

Title VII prohibits employment discrimination on the basis of color, national origin, and sex; therefore sexual harassment is job discrimination. As required by Title VII of the Civil Rights Act of 1964, Evergreen Virtual Academy does not discriminate on the basis of sex, race, color or national origin.

TITLE IX OF THE EDUCATION AMENDMENTS OF 1972

As required by Title IX of the Education Amendments of 1972, Evergreen Virtual Academy does not discriminate on the basis of sex in the educational programs or activities that it provides. Evergreen Virtual Academy does not discriminate in employment of persons on the basis of sex, including recruitment, appointment, salary and benefits. Title IX also protects students from unlawful sexual harassment in all of the school’s programs and activities whether they take place in the facilities of the school, on a school bus, in a school’s class, at a class training program sponsored by the school at any other location, or elsewhere in relation to the school or a school-related activity. Title IX protects both male and female students from sexual harassment, regardless of who the harasser is. Evergreen Virtual Academy will not tolerate any conduct against students in violation of these requirements and disciplinary action will be strictly enforced against all individuals who engage in prohibited conduct. Sexual Harassment is defined as any unwanted sexual advances, including a request for sexual favors, or verbal or physical conduct of a sexual nature which alarms or annoys you, interferes with your privacy or creates an intimidating, hostile or offensive environment. Examples of Sexual Harassment include, but are not limited to: telling offensive jokes, questioning or commenting on someone’s sexuality, displaying sexually explicit photographs, spreading sexual rumors, making comments about someone’s body or attire or standing or rubbing against a person, making suggestive noises, gestures or comments. A hostile environment is one that interferes with ones work performance and may include such events as verbal comments, displaying sexual materials and unwanted sexual contact. To be illegal, a hostile environment must be severe and pervasive, an isolated remark, or event is not sufficient to constitute a hostile environment. The incident must also be unwelcome. Evergreen Virtual Academy is responsible under Title IX to respond to written or verbal reports of sexual harassment and sex discrimination, and all staff must report incidents of sexual harassment or sexual discrimination to appropriate administrative personnel. Title IX prohibits retaliation against anyone who has made a complaint, testified, assisted or participated in any manner in any investigation, proceeding or hearing relating to a complaint of sex discrimination and sexual harassment. Evergreen Virtual Academy’s official responsible for the coordination of activities relating to nondiscrimination on the basis of sex is Zach Keesey. He can provide information on Title IX, including information about his position, complaint procedures and Evergreen Virtual Academy policies to any student or employee who feels that his or her rights under Title IX have been violated by the Evergreen Virtual Academy or its officials. In addition, any student or employee may make an inquiry or complaint directly to the U.S. Department of Education, Office of Civil Rights.